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Condition Surveys: documenting a property’s condition at a point in time to protect you in the future

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  • Condition surveys help to protect your interests

Condition Surveys: documenting a property’s condition at a point in time to protect you in the future

A condition survey allows you to understand the condition of property at a given point in time. Sometimes these are referred to as dilapidation reports or schedules of condition.

In many instances a condition survey acts much like an insurance policy, factually documenting a property’s condition before an event occurs – such as prior to you signing a lease, or prior to the commencement of development or infrastructure works to a neighbouring property.

A condition survey can also be conducted at regular intervals during the course of construction works to monitor site changes and possible consequential damage. Once works are complete, it’s prudent to undertake another condition survey to identify what, if anything, has changed. This helps to minimise the likelihood of disputes occurring down the track.

When is the right time to carry out a condition survey?

We advise carrying out a condition survey:

  • Prior to development or infrastructure works commencing, for example, on neighbouring buildings. Because there’s a chance adjoining property could get damaged, it’s important to have a record of the property’s condition at the outset.
  • During and after construction / infrastructure works. This enables you to document any changes that might have occurred as a result of the works, for example, cracked walls or driveways, and to help resolve any associated disputes.
  • Prior to the commencement, renewal and termination of a lease. It’s important for both landlords and tenants to document the condition of the premises at the outset. This means later in the lease term, or at termination of the lease when reinstatement typically needs to occur, you have a point of reference to help differentiate between reasonable wear and tear, damage or other possible changes.
  • Prior to putting together a maintenance plan. A condition survey is the building block for a meaningful maintenance plan. Knowing the existing condition means you can more accurately define and quantify work that needs to be undertaken over time to extend and protect the life of the various building components, saving money in the long-run.
  • Prior to purchasing a property. This would typically be referred to as technical due diligence. This will help you to understand the actual condition of a property and its likely future repair and maintenance requirements before you acquire an interest on that property, allowing you to make an informed decision.
  • Prior to selling a property. By understanding the condition of a property before going to market, a vendor can identify any issues and either remedy these or factor them into the price. Knowing this upfront can help manage expectations and expedite the sale process and related negotiations.

Our team of highly-skilled Chartered and Registered building surveyors can provide you with condition surveying and reporting services and can scope and manage any subsequent repairs to address matters that might be identified during this process.

If you have any questions about condition surveys/dilapidation reports, or any other building related matters, please get in touch E: office@maynardmarks.co.nz or T: 09 912 2550.